The rapid review of ASQA announced by Senator the Hon Michaelia Cash, Minister for Employment, Skills, Small and Family Business

A rapid review of the Australian Skills Quality Authority (ASQA) has been announced. We are sharing the details of the review with this article. 
Two recent national reviews have focused on the VET sector, including the role of ASQA – the 2019 Expert Review of Australia’s VET System (the Joyce Review), and the 2018 review of the National VET Regulator Act 2011 (the Braithwaite Review). Both reviews identified the need for ASQA to reform elements of its regulatory approach, in particular, its engagement with the sector and its educative approach.
While in recent years ASQA has focused much of its regulatory effort on the poorest performing providers, and removing them from the market, there is now an opportunity to strengthen ASQA’s focus on building capability and fostering excellence across the VET sector.
ASQA Reform
On 30 October 2019, the Australian Government announced $18.1 million towards the reform of ASQA to support the fair, transparent and effective regulation of the VET sector, and high-quality student outcomes. The reform is intended to:

  • position ASQA as an effective modern regulator and to deliver on future reform directions agreed  through the COAG reform road map
  • improve and expand ASQA’s engagement with the VET sector and educative role to ensure training providers are aware of, and supported to understand, expectations and requirements
  • ensure regulatory decisions are transparent, and that training providers have access to information and support to deliver good practice training and assessment
  • improve ASQA’s collection and use of data to assist with identifying poor quality training providers, and
  • better enable training providers to give feedback on ASQA (including directly to the Department of Employment, Skills, Small and Family Business).

Informing the reform
To inform the detail of the reforms, the department has engaged a regulatory expert to undertake a rapid review of ASQA’s regulatory practices and processes, and make recommendations for specific changes in line with best practice governance, regulation and engagement.
The rapid review will:

  • evaluate the effectiveness of ASQA’s internal regulatory practices and processes (including ASQA’s Regulatory Risk Framework, how it undertakes audits, how it makes and internally reviews regulatory decisions, and processes related to the review of ASQA decisions)
  • identify and recommend any changes to ASQA’s processes to support consistent, risk-based and contemporary regulatory decision-making and education
  • identify and recommend any changes required to ASQA’s governance arrangements to clarify roles and responsibilities, improve accountability, improve the efficiency of resources, and improve focus on strategic direction and performance, and
  • identify areas in which changes could be made to the VET Quality Framework to drive improvements across the sectors.

The review is scheduled to be completed by early February 2020. Following the review, the reforms will be implemented over a 12-18 month period of change management.
Consultation
Recent reviews have sought feedback from the sector on the role of ASQA in regulating the VET sector. This feedback has informed the scope and focus of this rapid review and will be closely considered by the regulatory expert.
The department welcomes any additional feedback from stakeholders relevant to ASQA’s internal regulatory practices and procedures. In providing feedback, stakeholders are encouraged to consider the following questions:

  • How can ASQA best engage with the VET sector? 
  • What strategies could be adopted by ASQA to support best practice among training providers?
  • What elements of its current educative approach are the most effective? 
  • How can ASQA best help training providers to understand their obligations?
  • What elements of ASQA’s current regulatory approach do you perceive to be working effectively? What specific areas would benefit from further attention?

Feedback should be sent to ASQAreform@employment.gov.au by COB Friday 17 January 2020. This feedback will be provided directly to the regulatory expert engaged to undertake the review.
Reference: ASQA Reform

National Vocational Education and Training Regulator Amendment Bill 2019

The National Vocational Education and Training regulator Amendment Bill 2019 has been lodged in the senate. 

The proposed amendments are intended to improve the efficiency and effectiveness of the ASQA’s regulation of the sector. The changes strengthen registration requirements, modernise information and data sharing and improve the administrative efficiency of the NVETR Act. Key reforms include:

NCVER Act Proposed Reforms ―

  • A new condition of registration requiring NVR RTOs to demonstrate a commitment and the capability to deliver quality VET;
  • Enhanced material change notification requirements such as notify ASQA when there are likely to be substantial changes to the operation of the organisation or an event occurs that is likely to significantly affect the organisation’s ability to comply with the VET Quality Framework;
  • Clarification that all reviewable decisions made by the delegate of the ASQA are subject to reconsideration by ASQA;
  • To improve the transparency of ASQA’s regulatory actions and provide the sector with confidence in the ability of the ASQA to make appropriate, consistent and proportionate regulatory decisions, amendments provide for the preparation and publication of audit reports by the Regulator.
  • The Australian Government will also be able to release information to the public about training provided by an RTO and the outcomes and experiences for students and employers, of training undertaken with an RTO.
  • Empower ASQA to cancel VET qualifications and VET statements of attainment without first directing the relevant NVR RTO to do so where there is a risk to individuals and the community. 
  • Changes to offense provisions for third-parties. 
  • The regulator can impose enforceable undertakings
  • The regulator can request any information from the RTO necessary to perform its function and can retain that information for as long as is necessary. 
  • The Minister will have the power to direct ASQA to issue directions to the regulator in relation to the performance of its functions and the exercise of its powers.

The strategy was developed in partnership with key VET stakeholders, including providers and industry peak bodies. 

Implementing the strategy will be a collaborative effort between the sector, industry and government, with an implementation plan to be developed in 2020. A working group drawn from the sector will work with Expert Members of the Council for International Education.

For more information, please refer to: https://www.aph.gov.au/Parliamentary_Business/Bills_Legislation/Bills_Search_Results/Result?bId=s1251

ASQA’s slash and burn approach on Registered Training Organisations

 

An approach that is not very well thought out can cause significant knee jerk reactions. This is exactly what we all are experiencing from ASQA. The poor implementation and monitoring of VET FEE-HELP scheme and the way a few private and public organisations took advantage and rorted the funding is still causing significant nightmares for private organisations. 

Australian Skills Quality Authority (ASQA), is at present, playing a cat-and-mouse game. The impression is that the focus is not to promote and enhance education standards and training outcomes but rather finding the “bad people in the sector”. The problem is the rule book of “bad people” is developed by the regulator, approved by them and implemented without much needed industry consultation or any sort of background history of involvement in any kind of unethical or criminal activities. 

There is no doubt that ASQA’s audit processes are inconsistent and that RTO’s are being deemed critically non-compliant for minor administrative issues and at the same time not allowed a forum for raising questions or concerns.  

None of us have time for truly bad performers, but the vast majority of independent VET providers are focused on providing students with quality outcomes. 

Good providers attempting to do the right thing need to be able to rely on advice and guidance from the regulator to help them strengthen their compliance. 

There is a significant difference between administrative non-compliance and criminal activities, and we believe that organisations should not be punished or penalised for minor administrative mistakes. No one is perfect and expecting organisations to be or otherwise imposing a penalty on them is causing significant stress and setting them up for failure. 

Most of the time, the legislative guidelines and instruments are the problems that actually create the compliance issues. A few examples are:

  • VET Student Loans; Well these were just a mess from the beginning, with little or no direction taken from industry input and ended as a disaster.

  • Giving training providers the choice of reporting either attendance monitoring or course progress for International students; When a training organisation chooses which option they want to report and follows this, the regulatory body will then audit them on the other.

  • English-level of international students; The Australian government has been known to provide student visas for a number of countries without any language testing conducted. 

We, as industry experts and stakeholders are expecting ASQA and Government to take some drastic steps to restore the confidence training organisations should have in the regulatory body.  The reason for their existence is “To enhance and protect the Australian education and training system”. The industry wants to see an effective regulator that faithfully enforces its regulatory framework in a timely, transparent and consistent manner and in accordance with model litigant requirements.

Victims of ASQA: The Real stories (Part – 1)

In this section we explore stories of how a regulatory body is destroying Australia’s education and training sector, the livelihood of people and causing immense stress and loss to the individuals working in the training organisations.

Our first guest in this series is Brett Hilder. 

Brett Hilder is a businessman with extensive experience drawn from his creation of a national training company and is able to bring together an understanding of the urgencies of commerce together with an appreciation of the priorities of public agencies.

In the past he has been able to negotiate positive changes in public policy, government agencies and procedures through the incisive understanding of relevant key issues, and a proper insight into the public sector approach. For example, he played the key role in convincing the Australian government to conduct a review of federal agencies through public advocacy during the period 2012 – 2015. This resulted in major reforms to the regulatory environment in the Vocational Education and Training (VET) industry.
In addition, working directly with large corporations over the last 25 years has provided him with a valuable understanding of how they interact with small and medium sized enterprises (SME’s).
He has written two books on time management and workplace productivity, delivered keynote addresses and run seminars on business development, productivity, leadership and advanced negotiation strategies. High level one-to one coaching, hands on skills training in the general workplace and in the health sector specifically, have seen over 2000 people acquire skills and knowledge which enabled them to excel in their chosen professions and attain jobs.
Brett is ready to assist organisations arm themselves properly to enable them to address concerns in public administration in order for them to protect their rights, title and interests in their respective businesses. He is also a lobbyist listed with the Australian Federal Government and a member of the VET Reform Now network.

Q: Brett, can you please tell us something about yourself, your background and what you do?

I’m a businessman at base level having grown up a third-generation farmer. Agriculture seems a long time ago now, however it instilled in me a fundamental understanding of the robust and honest demands on the individual of business reality. That is, results count, and you succeed or fail on your own merits, even though elements such as the weather for example, are beyond human influence.

I first established my own business, a small management consultancy, in Perth in the mid 1990s focusing on time management and workplace productivity for individuals and organisations. I wrote two books on the subject and was deeply immersed in this area for several years.

Q. What drew you into training for the health industry?

I had a motorcycle crash in 1999. Unable to continue the paid work I was doing while my consultancy established a secure income stream, I completed a nurse assistant training course, and for a short time worked in this role. The consultancy grew though, and I was able to focus full time on developing it after only a few months, nevertheless I learnt a hell of a lot about basic patient care.

My ex-wife is a registered nurse and it seemed worthwhile at the time to develop a training course for nurse assistants suitable for hospital and aged care at cert three-level. It took twelve months of hard work and in August 2001 we ran our first
course. It was oversubscribed with 26 students, but we made it work and nearly all were successful. Every graduate got a job immediately and the work experience employers we worked with were delighted and we were off and running.

 

Q. How did it go?

In 2003, my company amended scope and was able thereafter to issue the nationally recognised Certificate III qualification for Patient Care Assistants under the WA jurisdiction (TAC). Through 2008-2009 we expanded from WA into Victoria, New South Wales, South Australia and Queensland. The workload was immense of course, but extremely rewarding. Our reputation amongst employers and students was I believe, second to none. By 2010, we had already received two letters of commendation from TAC for our levels of compliance and innovation.

ASQA, as you know, destroyed everything in 2011-12. In the seven years since, I have been working hard to drive real VET reform. During the same period, I have had 15-17 months paid work.

Q: What are your experiences dealing with the current national VET regulator?

It can be summed up by the first ever contact we had from ASQA dated September 2011: A letter of intention to suspend our registration, with just over two days to respond.

This was the result of a secret desk audit, conducted on incomplete site audit documents against the old standards conducted by the state regulator, TAC. We hadn’t even received the mandatory Certificate of Registration as an RTO under ASQA, which itself is a breach of the NVR Act.

It was a hostile attack utilising faulty data while breaching the very laws the regulator was charged with upholding. It went downhill from there.

We were subject to a highly prejudicial audit process, a cut in funding support to the 20% of students we were training who were relying on it, ordered not to supply compliance documents to the auditor, a refusal to engage with us on rectification or clarification of our levels of compliance and factually incorrect assertions of complaints and risks against my RTO by the Chief Commissioner, Christopher Robinson and Assistant Commissioner Dianne Orr.

Of course there was a blanket refusal to take into account or even acknowledge the outstanding reputation among industry stakeholders and 7000 students we had built over a decade. ASQA used it’s lawyers to attack my company at every opportunity.

Q. What do you believe were their motivations for this behaviour?

The national VET regulator was clearly going after us because for base political The national VET regulator was clearly going after us because for base political reasons: so that it could demonstrate it was a ruthless regulator, regardless of the true level of our compliance. We were fully compliant. Looking back, this tactic was all ASQA had, because then, as now, it did not understand training, it did not understand assessment and it did not understand compliance. My company however, did understand all of these matters having worked through the turbulent and ever changing regulatory environment of the preceding decade.

Q: What did you do to get justice and how was your journey?

Everything short of taking ASQA to court. The nature of the way ASQA ‘audits’ private RTOs cripples the income stream and this in most cases ensures the RTO can no longer fund the $250-300,000 necessary.  

What ASQA did not know, was that at this time my girlfriend was an experienced senior corporate lawyer. In one weekend, she and I discovered the first 23 breaches of the NVR Act by ASQA in dealings with my company. We also uncovered another 20+ instances of abuse of process and breaches of procedural fairness (rules of Natural Justice).

I was the first to take ASQA to the Administrative Appeals Tribunal on July 2-4, 2012 but they could only look at compliance against the original woefully nebulous standards for RTOs. (Even after 2015, they are still open to interpretation in order to be applicable to all training). Against ASQA’s legal team and their illegitimate tactics, I lost the case because of interpretations of compliance. The AAT however, found that my company was. “…a training provider of quality.”

None of the breaches in law and abuses of process by ASQA were considered by the Tribunal.

Still seeking justice, requesting documents under the FOI Act turned out to be a slow pointless exercise, and even lawyers now will have no success in getting the documents you are entitled to, due to the cop-out provisions built into this now largely worthless piece of legislation.

You are advised to be patient and trust the process. Ignore this advice. Here’s why:

Step One: You complain to ASQA. The regulator, eventually, tells you nothing was done incorrectly with regard to your case. Not satisfied, you go to

Step Two: Lodge a formal complaint with the Commonwealth Ombudsman. However, they advise they cannot investigate your contentions because it would only have been possible at the immediate time.

Step Three: You request documents under FOI from ASQA, but receive only 25% of those requested due to the cop-out provisions built into this now largely worthless piece of legislation. The docs you do get contain only administrivia. Then follows:

Step Four: You request a Freedom of Information dispute resolution to obtain the docs from ASQA, this time through the Office of the Australian Information Commissioner.

You are advised you must wait a year for an officer to become available and conduct the review. (The I-C is under-resourced owing to the upsurge of cases where government agencies refuse FOI requests).

The Commonwealth Ombudsman is impotent.

I discovered secret reports with recommendations about your RTO’s matters, including their advice regarding compensation, are provided by ASQA to the Minister. You make an FOI request to ASQA to acquire copies of these reports and end up repeating Step 3 and Step 4.

Transparent government is a myth when it comes to matters of justice where a bureaucrat is culpable.

The only opportunity for restorative justice for someone in my position is the CDDA Scheme (Scheme for Compensation for Detriment caused by Defective Administration).

In the end, 51 breaches of the NVR Act and procedural fairness by ASQA were identified and these formed the basis of my claim for compensation. In a process designed to fail the applicant, my claim was rejected out of hand because it can only be assessed by the offending government agency, in this case, ASQA. All I got was a one-pager stating ASQA did everything right. It is a joke.

The CDDA Scheme on the face of it is a fair option for compensation, however in practice, it seldom works because of the conflict of interest built into the process. A decision does not have to be made based on court-of-law proof, weight of evidence or even balance of probabilities, rather that a reasonable person in possession of the relevant information forms the view that wrong has been done to the individual or organisation. In practice, the CDDA Scheme was put in place by politicians only to be abused by bureaucrats.

Despite requests, I was never granted a meeting with any Minister, however I appealed through his office a few times. All they did was ask ASQA for their opinion who in turn provided him with false advice, and my claim was rejected without explanation again. I have requested that succeeding Ministers properly review my claim but none have, and all have simply responded with one-pagers claiming ASQA did everything right. To this day, not one of my 51 contentions of defective administration by the regulator have been answered.

Justice delayed is justice denied and I’ve been trying and waiting for nearly eight years so far.

Having nothing to lose as of 2012, I committed myself to transparency and investigation of ASQA along with additional true reform of VET. This formed part of the strategy for compensation for my family as I became aware there was no viable process to receive justice and no good-will in government to restore what it had taken from us.
 

Q: I have heard several times before this interview that you have lost a lot because of ASQA, can you please elaborate what, why and how for us and our readers?

I lost my livelihood and everything else: Family home, cars, business, two new investment properties which were going to help provide security for everything, superannuation and my reputation (because ASQA makes its decisions public). Forced into bankruptcy (Fairfax media unpaid account of $6800) and suffered significant damage to my health also for my trouble.

It’s probably not a good idea to borrow money against the equity in your family home to fund business growth or development if you’re in ASQA’s jurisdiction. Looking back, one thing I would do differently is use trusts to provide some security, at least against the thugs.

Problem is, we were going through significant, planned, growth. Despite the usual inherent challenges, it was working well and our quality was never compromised, however unless you are debt free and holding a significant war chest of funds, ASQA simply abuses its powers to cut off an RTOs income stream indefinitely, forcing its liquidation. That is what happened to my company.

Q: Where do you think the ministers are failing to protect Australian education and training businesses? 

  1. The majority have been captured by ASQA. This the fault of the ministers themselves.

  2. They have been too afraid, or too willing to believe ASQA, to conduct a parliamentary inquiry or Royal Commission into the regulator.

  3. There has been an utter failure to decisively act on the concerns, experiences and information provided by SME RTOs.

  4. Ministers conflate the wrongdoing of a small number of cashed-up, lawyered-up ghost or very large RTOs, with the quality training delivered by the 4000+ SME RTOs.

  5. They put too much store in the opinions of the large vested interests that make up these more-of-the-same ‘consultative’ committees.

  6. The Prime Ministers thus far have shuffled countless different ministers through the VET portfolios so that they never wind up getting to grips with a very complex and difficult sector. Permanence is power. Impermanence is impotence.

  7. Ministers have failed to investigate ASQA fully, abolish it and replace it with a fit-for-purpose regulator staffed by different people working to an ethical, transparent public service culture; if such a thing still exists.

Note: The views and information provided in this article are independent views of the guests. Career Calling, CAQA or any of our staff members may not share the same views or thoughts. 

Would you like us to interview you for this series? Contact us today at info@caqa.com.au. 

Has the Australian Skills Quality Authority taken Australia back 30 years?

The effects of the VET regulator’s actions on our industry and Australia’s reputation with regards to innovative learning has been detrimental to what is internationally seen as best practice.  The attitude towards learning methods that are applied outside traditional face-to face classroom based training have put our education system at risk.  We are not reaching out to the learners that desperately need training and education but rather asking them to fit the traditional classroom mold. 

Introduction 

It was the early 1970s when computer technology was introduced. The early 1980s we had .edu/.gov/.com and a variety of other domain names.  In the early 1990s the world wide web was introduced to the public. The early 2000s saw  e-commerce, m-commerce, online learning and education set to flourish across the globe. 

After almost 30 years of the internet being available to the general public and becoming one of the most important commodities, we are writing this article to discuss the advantages of providing online education and digital literacy and asking where Australia is standing today in terms of global trends.   
 

Information technology and digital literacy 

Since the arrival of information technology and digital literacy, the relationship between learners and educators has been transformed. Learners today have access to a variety of sources of information through the internet, television and other mediums rather than just relying on books and what is taught in the classroom. Consequently, the training and education approach for curious minds has changed and has gradually become more collaborative and interactive, by digital means, all over the world. We have however found, through official submissions and audit reports, that Australia’s Vocational Education and Training Sector Regulator – Australian Skills Quality Authority (ASQA) considers online education as “high risk” and have audited and closed down a number of vocational education and training providers because they were providing online education. 

Digital education is a revolutionary means of transmitting knowledge and now plays an important role for learners. This country is experiencing a number of challenges such as outdated teaching methods, a lack of qualified and competent industry trainers and staff that want to work in the vocational education and training sector, a highly disproportionate student-trainer ratio and a lack of quality education and learning material.

We strongly believe that online education should be promoted rather than demoted by the regulatory body. Online learning can supply educators and trainers with training resources and engage learners in many ways by using multimedia training tools, interactive e-classrooms, utilising digital tools such as smartboards, Led screens, videos, etc. It also allows one trainer to provide information digitally across several locations via immersive digital media to tackle the country’s qualified trainer shortage.

Transparency and skillset needed from a regulator as a model litigant 

The industry needs a regulator who makes fewer mistakes, takes into account due diligence and does not have a heavy-handed approach when it comes to dealing with innovative practices in training organisations. 

How many criteria of the Regulator Performance Framework, released by the Australian Government does the Australian Skills Quality Authority (ASQA) meet?  

For more information click here.

Can ASQA provide a report as to how they are meeting their KPIs like other government departments do, for e.g. The Department of Health produces as part of their self-assessment?

For more information click here. 

  • KPI 1 Regulators do not unnecessarily impede the efficient operation of regulated entities

  • KPI 2 Communication with regulated entities is clear, targeted and effective

  • KPI 3 Actions undertaken by regulators are proportionate to the regulatory risk being managed

  • KPI 4 Compliance and monitoring approaches are streamlined and coordinated

  • KPI 5 Regulators are open and transparent in their dealings with regulated entities

  • KPI 6 Regulators actively contribute to the continuous improvement of regulatory frameworks

In civil litigation, the Commonwealth has a duty to act as a Model Litigant.

For more information click here. 

ASQA, as a Government Agency has a duty and a responsibility to ensure they remain fair, impartial and maintain proper standards in litigation. 

In simple terms, the model litigant obligation requires the government (including ASQA) to apply the highest standards of ethical behaviour at all times including during court and tribunal cases. Specifically, the Legal Services Directions 2017 explains government bodies are obliged to be a model litigant and should always:

  • deal with claims promptly without causing delay

  • act consistently in all matters

  • attempt to avoid, prevent and reduce the scope of litigation

  • keep costs as low as possible

  • try not to take advantage of the other party, especially if they lack resources, and

  • avoid relying on technical defences.

In addition, ASQA has an obligation to assist the Tribunal under section 33 (1AA) of the Administrative Appeals Tribunal Act 1975 (Cth) (AAT Act). This section requires that ASQA must focus on assisting the Tribunal to make the correct decision, rather than defending its own original decision. This duty to assist the Tribunal means ASQA should be:

  • making information easily available to the Tribunal

  • avoiding delays, and

  • actively presenting new material (such as evidence of remedial action)

Further, ASQA’s legal practitioners have additional general duties to the Tribunal. These include the duty not to mislead the Tribunal regarding facts or law, the duty to produce all relevant documents under section 37 AAT Act and the duty to disclose the whole of the law, even if they believe it to be unhelpful or inapplicable.

Australia internationally 

We can learn a lot just by observing and looking at how other countries have achieved an excellent vocational education and training sector and how they are making continuous progress to achieve excellence. 

Let’s take the example of Finland, where vocational education and training (ammattikoulu) is very flexible, not only for highschool students but also for adults, looking for a career change or those who want to supplement their skills in their current occupation. 

Finland in 2018 shifted its system-centred approach to a competency-based system.  The courses are available through education and training institutions, workplaces and in digital learning environments.

Microcredentials (short courses to improve skills in a particular industry area) are available in preparatory education and training not leading to a qualification. VET providers are municipalities, federations of municipalities, a state-owned institution and foundations. The foundations consist mainly of municipalities and various private organisations and companies, all of which are government dependent.

Organisations are required to follow national qualification requirements, but they have the freedom to select teaching/learning methods, learning environments and pedagogical solutions, such as traditional contact teaching, simulators and other digital learning environments, and workplaces for learners.

Understanding Ai, machine learning and datafication works will be necessary skills that future employees in Australian Industries will require. Who is going to provide this and how can we do it? Look at https://aiclass.se/ for a Swedish solution to this skills shortage.

Reaching out to the students can not afford face to face training 

In 2016, the World Economic Forum proposed eight digital skills that every child needed and a plan for teaching them. 

 

The challenge for educators, according to the WEF, is to “move beyond thinking of IT as a tool, or ‘IT-enabled education platforms’ ”, and instead “to think about how to nurture students” ability and confidence to excel both online and offline in a world where digital media is ubiquitous”.

The OECD agrees, warning in its Going Digital series https://www.oecd.org/going-digital/ that despite our depiction of young people as “digital natives”, the technology skills of students often are limited to basic communication and browsing capabilities, and studies consistently find that digital technology is associated with moderate learning gains but the impact is variable.

Technological change is especially important in Australia, where the challenges of geography affect all areas of policy making, and growing regional unemployment is front and centre.

The National Centre for Vocational Education Research has proposed an Australian workforce digital skills framework such as that which already exists in the EU’s DigComp (digital competencies) framework https://ec.europa.eu/jrc/en/digcomp

Understanding artificial intelligence, machine learning and datafication works will be necessary skills that future employees in Australian Industries will be required to have. Who is going to provide this and how can we do it? Look at https://aiclass.se/ for a Swedish solution to this skills shortage. 

We need a number of quality education and training organisations that can provide students education and training in the home or at work or wherever and whenever wanted.  Education needs to be affordable and not require travel, come with parking expenses or only fits between certain hours. Important questions we need to ask are: 

  1. Why is flexible, online learning and digital learning not being promoted by the national regulator?

  2. Why do we still not have an Australian workforce digital skills framework to promote, enhance and regulate the learning and outcomes in the digital space?  

Where are we going and why are we here?

If you have followed the recent discussion on social media ASQA’s practices, RTO closures, TAFE non-compliance, rorting of government funding (by now this is historical data being republished) it is one thing that stands out; students are not part of the discussion.

How did we arrive where we are at this point in time?

ASQA was set up in 2011 by the Labor Government. ASQA is completely independent and ASQA’s practices and existence can only be changed with a change of legislation. There is no doubt that some ASQA officers and auditors have acted outside their guidelines and that in the great “culling” of numbers many good RTOs have been closed down as well as some RTOs with really bad practices.  

It is, however, a bit of a surprise to see large non-compliant RTOs with bad practices come back from the brink of death and be resurrected.  Even after there have been clear breaches of the law and involvement of AFP somehow there has been survival eg. Is it because of enough money put in the right places miracles do happen?

Many TAFE`s have been found to be non-compliant in their practices and even now we hear stories from trainers who have been asked to deliver training at TAFE`s who require the trainer to “make up” their own training and assessment material. The recent promotion for apprenticeships where the picture shows a blatant disregard for basic WHS for a person working at heights did not paint a positive picture of how the VET system works.

There is no doubt that the move from employing full-time and part-time trainers to contractor positions has undermined the quality of the VET system. No job security, no annual leave, no super, no paid public holidays, no chance of being approved for a bank loan etc has meant that many experienced people have left to go back to the industry they came from.  Simultaneously, Australia is experiencing a building boom and there is a huge shortage of experienced trainers in the traditional trades areas.

The TAE qualification has been butchered to death and currently does not produce trainers with even the most basic idea of how to educate students. Qualifications completed in the shortest possible time, with minimum industry experience and to top it off a substandard trainer qualification is not a recipe for producing engaging competent trainers. No wonder we need to produce assessment material with “model” answers. How else would the trainers know what they need to assess students against?

Fees and funding for students are linked to outcomes and completions. Regardless of where a trainer is employed, in private RTOs, Tafe or Universities trainers are pressured to sign off students as competent. The only qualifications that have kept up the standards of the graduates are the qualifications where industry keeps a tight rein on who gets licensed and who doesn’t.

As we all know, politics is everything and with enough pressure, even the ABC will pull a current story, replace it with a “rorting scandal” and dig up a story about one RTO that is over 3 years old. 

Those of us that have been around the block all know that this was not the first time government funding has been rorted. There had already been the scandal when every man and his dog was signed in to Cert III IT and traineeship funding was claimed by 100’s of employers. (Who can forget the Workskills vouchers?)  There were so many warnings before the VET-Fee help scheme was launched but no one was listening and the outcome was no surprise.

ASQA auditors have pushed training and assessment into a corner where learning material is written not to inspire and educate students but in a manner that will keep an auditor happy. To pacify auditors we make up waddles of text published on paper in an era when everything you want to know about anything is already available online and for the most part free of cost. 

We also write assessments for auditors although to this day we have yet to see a version that all auditors can agree is compliant. We have evidence to show that when six ASQA auditors validated the same assessment from 1 unit of competency in different RTOs, five of made it compliant and the sixth one didn’t.  The feedback from the six did not make sense as they all thought different parts of the assessment could be improved (how is that for consistency?) and for the same section the comment from one auditor was that there was not enough information for the student and other auditors commented on the same section saying that there was too much information. It is also incomprehensible how training and assessment material audited 2 years ago and assessed as compliant can be re-audited and be non-compliant in a training package that has not changed.

The children of Australia go through an education system where teachers tell them to do their own research, evaluate information and draw their own conclusions.  Do this and become a self-motivated life-long learner. Then we send them to do Certificate III in whatever and give them learning material for 15 units of competency when 50% of the content is repeated because that’s how the auditors want it. No wonder they don’t want to come to class. Should auditors audit learning material? Does it matter how, when and where the student has acquired the learning? 

If you are following the VET debate on social media you would know that there is a war and that the battle lines are drawn. 

But where are the students in this conversation……..

Isn’t it a fact that education and training in its traditional form is fast losing its relevance and appeal?  Is the Australian VET sector becoming a dinosaur? 

The review of ASQA called for by Minister Michaelia Cash and the current petition on the Australian Parliament website calling for an investigation of ASQA will hopefully lead to a better regulatory system. As educators in the VET sector we are all familiar with the benefits and context of continuous improvement and this should apply across the board and include ASQA. If you have not already, sign the petition now. This is your opportunity to be part of building a better VET system. 

The link for the petition can be found below:

https://www.aph.gov.au/petition_list?id=EN1129

Is natural justice or procedural fairness possible with the current set up of ASQA?

We have evaluated how fair and transparent the internal workings of Australian Skills Quality Authority (ASQA) is. Where can an RTO go to complain and seek justice? How effective are the “external avenues”? 

ASQA’s auditors on the day of the audit 

Please note: ASQA has engaged some very professional officers and auditors as well and we highly respect their integrity, values and ethics. No one should have any issues with auditors if they are compliant with the regulatory standards and expectations, legislative and regulatory requirements and expectations from their job-role and status.    

However, some auditors, high on the dose of power of being an auditor come across as unchallengeable even when they do not have industry experience and audit outside their scope.. Their approach to the audit has been to treat the RTO as if a crime has been committed and view them as guilty until proven innocent. There are records of comments being passed that many would view as unprofessional, offensive and derogatory. 

One TAFE person mentioned a particular incidence where an auditor in his 30’s had to repeat his questions twice to an industry trainer in his late 70’s (with 40 years of experience in the VET Industry). The auditor got annoyed that the trainer did not hear him or understood the question the first time around and said ” I’m not sure which planet he is from”. 

Why has an environment been created and even promoted for auditors and officers to behave and act in this way? Can the culture be changed? 

If the auditors are unapproachable and unaccountable, the RTO does not get the opportunity to lodge an informal complaint and resolve any concerns during the audit. 

ASQA’s Governance, Policy and Quality team

Assume that you have a genuine complaint that has not been resolved informally during the audit and you now want to lodge a formal complaint. 

ASQA’s Governance, Policy and Quality department  is responsible for the investigation. 

You assume that this department, as it is mentioned on ASQA’s website operates independently from ASQA’s operational units and they will genuinely look into your complaint, investigate and provide you with a detailed response of the outcome. After all it is in everyone’s interest to continuously improve practice.

Many RTOs who have contacted us have, however, told us that their experience is that this department will try their very best to bury the evidence, take in excess of 90 days to finalise a complaint and when it gets back to you, it supports ASQA’s decision. 

In our investigation, we have come across a number of investigations conducted by the Governance, Policy and Quality team, where credible evidence has been given to them to investigate.  They simply refused to acknowledge this evidence or just relied on the version given of the person or persons who the complaint is against. 

We are interested to know how many times ASQA’s Governance, Policy and Quality team has genuinely investigated a matter and what the outcomes of the investigations have been. 

The information that we have received is that if RTOs get told that everything was done correctly with regards to their case and if they are not satisfied with the outcome of the investigation they can go to the Commonwealth Ombudsman. 

Right of access under the FOI Act

You then apply to get information through a Freedom of Information (FOI) request to understand what is going on and why a regulatory body is involved in this type of practice. 

The Freedom of Information Act 1982 (the FOI Act) seeks to give the Australian community access to information held by the Australian Government. ASQA manages requests for information in accordance with the guidelines issued by the Australian Information Commissioner under s93A of the FOI Act.

Guess, who has the power to release Freedom of Information (FOI) information to you? 

Gold coins if you guessed it correctly!  Yes, ASQA’s so-called independently operating Governance, Policy and Quality unit. 

If they were not able to investigate your complaint appropriately and correctly, then what information would they release under freedom of information act?  

You guessed it right, you are likely to get nothing. 

Their best route is sec 24AA, that states  “the request of releasing the information would substantially and unreasonably divert the resources of the agency from its other operations”.  

This is the common reason most government agencies refuse FOI applications.

24AA When does a practical refusal reason exists?

The Act contains two practical refusal reasons. The first is that processing the request would substantially and unreasonably divert the resources of the agency from its other operations (s.24AA(1)(a)). An agency may also refuse an FOI request if the agency is satisfied that the request does not provide such information concerning the document as is reasonably necessary to enable a responsible officer of the agency to identify the document in question (s.24AA(1)(b)). 

Even if they release any information to you, it will not be useful to you. 

You then request a Freedom of Information dispute resolution to obtain the documents from ASQA through the Office of the Australian Information Commissioner and you are advised that you must wait a year for an officer to become available and conduct the review.

Commonwealth Ombudsman 

ASQA’s Governance, Policy and Quality team provides you an option to lodge your complaint to the Commonwealth Ombudsman. 

You lodge a formal complaint with the Commonwealth Ombudsman but you are advised that they cannot investigate your contentions because it would only have been possible at the immediate time or alternatively they can not think of any better outcome in your particular matter. 

Ministerial intervention 

Ministers are helpless and incapacitated as ASQA has been set-up as an independent statutory regulatory body. 

You realise this when you contact them and ask for help and  you will get one of these outcomes: 

  • No reply as they do not understand much of vocational education and training sector, 

  • ASQA is doing the right thing and pursuing some kind of investigation on your RTO 

  • They understand and know how rogue the regulatory body is but they tell you they can not do anything until they change the legislation and regulatory standards 

 

You may apply for a Ministerial intervention but in most cases, Ministers simply takes advice from the Regulator itself and of course, you receive a one-pager stating ASQA did nothing wrong. 

Case closed. 

What do you do then and what help is available? 

Do not lose hope! Read our article Who is there to support training organisations and what RTO representatives should know.

Concerns about the competency levels of Australian Skills Quality Authority (ASQA) officers and auditors

The VET industry has some serious concerns regarding the competency of ASQA’s officers and auditors. We would like to look into this with some facts, records and figures. 

Qualified auditors with Senior VET Experience – are they qualified enough?

Unfortunately, the regulatory body has moved away from recruiting officers with a background in the education sector or even relevant industry experience to be able to effectively audit training organisations. Now questions have to be asked with regards to how auditors are selected and engaged by ASQA. 

ASQA hires Lead Regulatory Officers to lead and supervise audit teams; make recommendations about RTOs compliance; make recommendations for the Commissioners but, as shown below, successful applicants are not required to hold the legislated mandatory qualifications.

If applicants do not hold the legislated qualifications at the time of engagement what process does ASQA use to put their regulatory staff through their qualifications? 

According to AQF guidelines, Certificate IV and Diploma require a minimum of 1.5 years/1800 hours, up to 4 years in total/4800 hours to complete. So, does that mean that ASQA staff receive 4 years of training before they are in a position to recommend the shut down of Australian companies? Who issues the qualifications? Who are the RTOs?

When Mark Paterson, AO, commented on the first-ever strategic review as Chief Commissioner, “a review of issues relating to unduly short training”, did anyone review ASQA’s own recruitment practices or compliance with the Australian Qualifications Framework (AQF) and other relevant guidelines? 

Auditor interpretation and decision consistency: Forget nationally consistent decisions, two auditors cannot reach the same decisions  

No two auditors think or act the same way. We were shocked to see how inconsistent their findings and views are on the same clause and regulatory standard. If these auditors have such a difference in opinions then how can a regulatory body comply to its core values and source or even its existence? 

ASQA was established on the following grounds under the National Vocational Education and Training Regulator Act 2011: 

The Section 2A Objects of the Act: 

The objects of this Act are:

(a)  to provide for national consistency in the regulation of vocational education and training (VET); and

(b)  to regulate VET using:

(i)  a standards‑based quality framework; and

(ii)  risk assessments, where appropriate; and

(c)  to protect and enhance:

(i)  quality, flexibility and innovation in VET; and

(ii)  Australia’s reputation for VET nationally and internationally; and

(d)  to provide a regulatory framework that encourages and promotes a VET system that is appropriate to meet Australia’s social and economic needs for a highly educated and skilled population; and

(e)  to protect students undertaking, or proposing to undertake, Australian VET by ensuring the provision of quality VET; and

(f)  to facilitate access to accurate information relating to the quality of VET.

A common misconception in the industry is that ASQA exists to protect and promote quality in the sector.  However, the act clearly outlines, it exists to protect and enhance quality, it exists to provide national consistency in its decisions, it exists to encourage and promote a VET system that provides quality, flexibility and innovation. 

We believe all decisions where two auditors have not reached the same conclusion or outcome should be considered as “null and void”. These decisions should not have any legal or ethical standing. 

Not having nationally consistent decisions – Are not these clear signs of the incompetence of the regulatory officers and auditors? 

If two auditors cannot agree on something and provide completely contradictory statements and judgements, then how can this current regulatory body provide for national consistency in the regulation of vocational education and training (VET); and regulate VET using: (i) a standards‑based quality framework; and (ii) risk assessments, where appropriate; and (c) to protect and enhance: (i) quality, flexibility and innovation in VET; and (ii) Australia’s reputation for VET nationally and internationally; and (d) to provide a regulatory framework that encourages and promotes a VET system that is appropriate to meet Australia’s social and economic needs for a highly educated and skilled population; and (e)  to protect students undertaking, or proposing to undertake, Australian VET by ensuring the provision of quality VET; and (f) to facilitate access to accurate information relating to the quality of VET. 

How many of these requirements is ASQA currently meeting? 

Is ASQA able to provide national consistency in the regulation of vocational education and training (VET) even after eight years of registration? 

Is ASQA able to regulate VET using a standards‑based quality framework; and risk assessments? 

Is ASQA able to protect and enhance (i) quality, flexibility and innovation in VET; and (ii)  Australia’s reputation for VET nationally and internationally?

Is ASQA able to provide a regulatory framework that encourages and promotes a VET system that is appropriate to meet Australia’s social and economic needs for a highly educated and skilled population?

Is ASQA able to protect students undertaking, or proposing to undertake, Australian VET by ensuring the provision of quality VET? 

Is ASQA able to facilitate access to accurate information relating to the quality of VET?  

Please note this situation becomes immensely interesting even when the same ASQA auditor gives two different judgements on the same resources within a period of a few months. 

Errors of gigantic portions 

  • Is ASQA allowing, encouraging and promoting its officers to make errors in so called “good faith”? 

  • Where are the performance reviews of the officers working in the vocational education and training sector? 

  • Why has no disciplinary action been taken with officers misusing their position and power? 

 

ASQA Audits  

  1. What kind of rigour is used to review the documents and information provided to ASQA during the audits? Who checks the documents during a desk audit? Are these auditors or ASQA officers making decisions? What checklists or criteria do they check the information against?

  2. There was a case where ASQA officers could not read the name of the RTO staff members in the ASQA auditor’s report and internal documents and refused an RTO application. What actions have been taken to ensure this doesn’t happen again? 

  3. How can ASQA review the documents of an organisation, confirm that they are compliant in writing, approve them for providing training and assessment and then six months later (after the initial audit) shut them down or use sanctions to disadvantage the RTO? 

 

If the training package and the qualifications have not changed and the training and assessment material was previously audited and deemed compliant, how can this be possible? Was the initial assessment of the RTOs training and assessment material not properly conducted? If an ASQA representative makes a mistake at the initial audit then who should be held responsible? If ASQA made mistakes at the following audits then where is the consistency in the system? 

ASQA Audit Practices 

  1. Why does ASQA not allow audits to be recorded? If audits are conducted in a compliant professional manner then why is this a problem? 

  2. Why are comments outside of the scope of audit allowed to be made during audits?

  3. How is ASQA ensuring procedural fairness and transparency in its decisions?

  4. What risk management approach is ASQA using? After eight years, it appears that the core issues of the VET training system have still not been resolved. 

  5. Why there is no consistency, parameters and timelines in terms of when training representatives are audited and provided with audit reports? 

  6. Are ASQA audit practices auditor-centred, rather than system-centred? Are auditors auditing outside the regulatory framework and guidelines? 

 

Conflict of Interest 

  1. How can an auditor, representing a Government body not a private regulatory body, be allowed to work in an organisation they have been auditing after only a six-month gap? 

  2. How can consultants be allowed to become auditors and then again go back to work as consultants in the sector and then again be engaged by ASQA? 

  3. If there are “fit and proper person requirements” for training representatives and high managerial agents, what requirements are applicable for ASQA officers and auditors? A number of these officers have been part of training organisations, either as consultants or employees, that have been closed down and had critical non-compliances and unfavourable compliance outcomes. 

  4. Why are government officers allowed to provide consultancy services to RTOs? When and where do we draw the line for a conflict of interest?

 

Audit Reporting 

  1.  Why are all audit reports not available on ASQA’s website? 

Financial Viability Risk Assessment (FVRA) tool has changed again, version 3.1.

The financial viability risk assessment (FVRA) tool has been changed again by ASQA to make it more user friendly. The latest change was implemented on October 4, 2019. The changes have been made to make the FVRA tool more user-friendly and in cases where it is incomplete, provide additional guidance to identify items missing.

The following media release has been published by the Australian Skills Quality Authority: 

In response to user feedback, ASQA has made a number of revisions to the Financial Viability Risk Assessment (FVRA) tool to make it more user friendly.

These changes will assist users in ensuring the tool is complete before they provide it to ASQA and, in cases where it is incomplete, provide additional guidance to identify items missing.

If you are required to complete and submit the FVRA tool to ASQA, you should ensure you are using the latest version and that you have provided all required attachments – these are detailed on the Provider Details tab of the FVRA tool.

ASQA may require you to demonstrate financial viability by submitting the FVRA tool at any time, or when you:

  • apply to become an RTO and/or a CRICOS provider

  • apply to change the scope of your RTO registration in the first 12 months of registration

  • change 50% or more of the ownership of your RTO within a 12 month period

 

You can read more information about this by clicking the following link;

https://www.asqa.gov.au/news-publications/news/changes-financial-viability-risk-assessment-fvra-tool 

ASQA has changed the rules for purchase and sale of RTO’s

Australian Skills Quality Authority has made it crystal clear that “Registered training organisations (RTOs) and Commonwealth Register of Institutions and Courses for Overseas Students (CRICOS) providers are not permitted to transfer their registration from one legal entity to another. However, where a change of company shareholdings occurs, but the ABN/ACN of the entity registered with ASQA does not change, then the provider may continue as long as they notify ASQA of the change of ownership”. 

If you are involved in a change of ownership, either as disposer or acquirer, it is important you understand your obligations. These obligations are set out in the NVR Act and the ESOS Act. If your provider is only registered as an RTO, then you are required to notify ASQA of change of ownership as soon as practicable after the event. This is a requirement under s25(2) of the National Vocational Education and Training Regulator Act 2011. If your training provider is registered as a CRICOS-only provider, or as both an RTO and CRICOS provider, you must notify ASQA of a change of ownership as soon as practicable before the change takes effect.  This is a requirement under s17A (3) of the Education Services for Overseas Students Act 2000. 

ASQA is considering the registration is provided to the applicant’s ability to comply with the Vocational Education and Training (VET) Quality Framework and the Education Services for Overseas Students (ESOS) Framework (if applicable). ASQA seeks to ensure that buying into a training provider is not a way for a purchaser to circumvent the scrutiny applied to initial applications. When an entity that is an RTO changes ownership, therefore, its registration cannot transfer to a person or corporation that acquires the RTO as a different legal entity. 

Additional evidentiary requirements  

ASQA has introduced new evidentiary requirements for the following change of ownership situations. These changes are a part of ASQA’s commitment to ensuring providers are able to demonstrate regulatory compliance and are able to deliver quality outcomes for their students. 

When 50 per cent or more of a provider’s ownership changes within a 12-month period

  • Where 50 per cent or more of the ownership of a training provider—or their parent entity/ultimate owner—changes at once or over a 12-month period, additional evidence must be submitted to ASQA. In this situation, you are required to complete and provide ASQA with:•

  • a Financial Viability Risk Assessment Tool—this must be completed as a new registration (start-up) application type

  • Section A of the Self-Assessment Tool for Change of Ownership1—this must include the required supporting evidence detailed in the tool. 

 

When 100 per cent of a provider’s ownership changes within a 12-month period

Where a training provider—or their parent entity/ultimate owner—change 100 per cent of their shareholdings over a 12-month period, both Section A and B of the Self-Assessment Tool for Change of Ownership must be completed and submitted to ASQA if the provider has either:

  • no ongoing students, or

  • not had more than 10 students complete a course within the previous 12 months of registration

 

Possible consequences of change of ownership 

Compliance audits 

Where significant changes to ownership are subject to additional evidentiary requirements. ASQA will conduct a compliance audit to review that evidence. The audit will consider the training provider’s compliance with:

  • the relevant regulatory framework (VET Quality or ESOS legislative) 

  • the clauses and standards in the Self-Assessment Tool for Change of Ownership

 

This audit will focus on whether your training provider is, and will remain, sufficiently resourced to provide quality training and assessment, accurate information, and adequate support to students. If non-compliance is found during a compliance audit, proportionate regulatory action will be taken.

Increased scrutiny for 12 months

Training providers that have a significant change of ownership will also face additional scrutiny in the 12 months after the compliance activity is finalised.This scrutiny will be applied to any applications to change scope of registration from training providers during this period, and through a provider review at the conclusion of the period. Both of these activities may trigger regulatory action, which could include further compliance audits. 

Charges

There is no cost to lodge a notification of material change; however, a compliance audit activity triggered by a notification may incur compliance audit charges for any RTO regulated under the NVR Act. 

For further information, please refer to New guidance on change of ownership obligations: 

https://www.asqa.gov.au/news-publications/news/new-guidance-change-ownership-obligations  

Beware of FAKE certificates and unregistered providers

ASQA published the following media release on October 4 2019: 

ASQA is aware that unfortunately, there are unqualified organisations issuing fake certificates in the Vocational Education and Training (VET) sector.

Whether you are a student signing up for a course in VET or a business seeking a training provider for your employees, make sure to verify the provider’s current registration status on training.gov.au.

Training.gov.au is the National Register of VET in Australia. It is the authoritative source of Nationally Recognised Training and maintains a current list of registered training organisations (RTOs) who have the approved scope to deliver Nationally Recognized Training, as required by national and jurisdictional legislation within Australia.

Updates to USI transcript for closed registered training organisations

Australian Skills Quality Authority (ASQA) published the following news on October 4 2019: 

As part of a collaboration between the Australian Department of Education, ASQA and the National Centre for Vocational Education Research (NCVER), ASQA is now able to upload the academic results from closed RTOs to students’ Unique Student Identifier (USI) transcripts outside the regular data submission windows. This allows USI transcripts to be updated for students from closed RTOs in a timely fashion.

Close to 66,000 records that were not available from closed registered training organisations (RTOs) are now reflected on the USI transcript.

The USI allows students to access their training records from different training providers, in different states, and across different years – in the one transcript online.

For more Information, please visit

https://www.asqa.gov.au/news-publications/news/updates-usi-transcript-closed-registered-training-organisations 

https://www.asqa.gov.au/news-publications/news/updating-your-usi-transcript-if-your-rto-has-closed 

https://www.asqa.gov.au/students/applying-copy-student-records

Unpacking ASQA audit reports and files (Part 4)

This is part 4 of a series. We are referring here to cases from different audits conducted by the Australian Skills Quality Authority (ASQA).
1. Units made compliant, qualifications become non-compliant
ASQA making decisions, where individual units were made compliant but qualifications including the very same units were made non-compliant. 

When we read auditor’s response the situation becomes quite interesting: 

2. ASQA officers contradicting what the ASQA auditor wrote in the initial audit reports 
ASQA officer stating that the RTO initially applied for classroom delivery and then changed to online and  rejected the application. The initial audit report had completely different statement by the initial ASQA auditor which demonstrates that there was never a proposal for classroom delivery and it was always a proposal of online delivery or online blended. 

3. ASQA refusing an application based upon the opinion that the RTO does not have intention to work with the regulatory body or was it the other way around? ASQA seems to have no intention to work with the people and organisations who question their conduct.  

4. ASQA submitted this highly ridiculous comment to the Administrative Appeals Tribunal where they stated that the CEO of an organisation does not have enough VET knowledge and advised to do some further courses in the vocational education and training sector, before reapplying for the RTO. The same CEO was deemed compliant by a previous ASQA auditor on trainers and assessors credentials such as vocational competency, training and assessment competency, Vet sector knowledge and skills (including competency based training and assessment) and professional development, industry skills and practices. 

5. Unachievable requests and bullying conduct in audit. 

6. Auditor suggesting documents to be emailed after the audit (as the auditor did not get time to go through all documents during audit) and then refusing to accept the submission. 

7. Not understanding the difference between learner resources and the industry currency documents of a trainer. Using industry currency documents of trainers to pass on training package and compliance judgements on the learner and assessment resources

8. Receiving copies of resources and then claiming that they were not received.  Did it occur or not? 

9. A 371 pages long document of how Industry consultation was sought, collected, implemented across all operations of an RTO including training and assessment strategies and practices, resources; current industry skills of its trainers and assessors. ASQA assessing it as not sufficient for clause 1.6 of “Industry consultation” 
When there are pages and pages of information regarding how Industry consultation has been implemented: 

10. Does this make any sense? When these requirements were implemented as part of the clause 1.6 in the existing Standards for Registered Training Organisations (RTOs) 2015? If you are working as a lead regulatory officer and auditor then ASQA gives you the right to create your own requirements, interpretations and standards?

Please note, the organisation has no association with any of the individuals or organisations they engaged in the industry consultation. The ASQA officer here is stating that a 371 pages long document included “ changes of a minor nature”. We did try to search the requirements of clause 1.6: 
The RTO implements a range of strategies for industry engagement and systematically uses the outcome of that industry engagement to ensure the industry relevance of:

  • a) its training and assessment strategies, practices and resources

  • b) the current industry skills of its trainers and assessors.

We could not find any information on singular or plural approach, who the individuals or organisations should be for industry consultation, the difference between minor and major changes, changes in the training methodologies and its requirements, and comment on employment outcomes for graduates. 
We even looked into ASQA’s User’s Guide to the Standards for RTOs 2015 and found simply nothing https://www.asqa.gov.au/standards
Maybe ASQA’s auditors can shed some light on these new requirements?

Unpacking ASQA audit reports and files (Part 3)

Let’s look into what is actually going on in the audits and ASQA practices. This is part 3 of the ongoing series. We are referring here a number of cases from the different audits conducted by the Australian  Skills Quality Authority (ASQA). 

1. ASQA officers justifying their statements using information that contradicts all documented and credible evidence.

 

2. Maybe understanding the training package requirements and course entry requirements to enrol into a course might help. 

 

3. Targeting the RTO’s based on the training and assessment resource provider they use!! Referring to the resource provider names in the official documents submitted to Administrative Appeals Tribunal (AAT).  

 

4. Assessment resources are non-compliant because an Auditor has said so? 

 

5. ASQA questioning the credibility of RTO staff by using completely incorrect and ridiculous information  

 

6. Industry suggested feedback implemented and all clauses made compliant except the main clause 1.6 of “Industry consultation” 

 

7. How can you make up your mind before auditing an organisation? What is the purpose of audit then? Is the audit merely a bureaucratic process? 

 

8. Incompetency to its highest level 

 

9. Using the Financial Viability Risk Assessment clauses for malicious reasons. You cancel the RTO registration,  you wait until the RTOs have no other options than to shut down their operations and wind-up their businesses. 

 

10. Being part of practices that are not part of any regulatory activities

Questions raised: 

  1. Do you believe that ASQA is repeatedly and knowingly violating the NVR Act, 2011 and wilfully abused process in its dealing with scores, if not hundreds, of quality private RTOs?  

  2. Do you think ASQA has been attempting, and sometimes even been successful, in gaming the outcomes at the Administrative Appeals Tribunal (AAT)?

  3. Does this reflect the conduct of a model litigant and regulatory body in the 21st century? 

  4. Has it been exploiting the Standards and using excessive delays to impose additional financial and personal stress on RTO owners, senior managers and all other employees? 

  5. Who are the people behind these decisions, conducts and acts of injustice and corruption? 

  6. Why has the Australian taxpayer’s money been used to fight these cases in the Administrative Appeals Tribunal? 

 

Most importantly:                  

How have ASQA’s Solicitors, General Managers, Managers and Commissioners got away with this conduct for so long?

The implications of ASQA being moving to a full cost recovery agency

ASQA and TEQSA are required by the Australian Government to transition from partial cost recovery to full cost recovery by 2020-21 making charging activities more consistent with the  other areas of Government and Australian Government Charging Framework. 

Currently, neither regulator recovers the full cost of their regulatory operation or the full cost of legislative activities. The regulators recover only the costs of regulatory activity for outputs that are initiated/requested by the providers and not costs associated with compliance, monitoring, enforcement, and investigations. Under these updated provisions that will change.

Background: 

In December 2009, the Council of Australian Governments (COAG) agreed to ASQA’s establishment as a cost recovery agency, and announced that ASQA would over a period of years move from partial to full cost recovery. On 1 July 2011 ASQA was established by the enactment of the NVR Act and supplementary legislation. In the 2014–15 Portfolio Additional Estimates Statements, the Australian Government confirmed ASQA’s continued operation as a partial cost recovery entity.

The Australian Government Budget 2018–19 announced that ASQA will transition from partial cost recovery to full cost recovery by 2020–21.

During the transition to full cost recovery by 2020–21, ASQA will engage in public consultation with all VET sector stakeholders before any changes are made to ASQA’S fees and charges. ASQA will detail any proposed changes, the rationale and anticipated cost-recovery outcomes of the proposal, and provide all stakeholders with the opportunity to provide input and feedback. ASQA will allow adequate time not only for this consultation to take place, but also for reconsideration and revision of the proposal based on stakeholder input received during the consultation.

Public consultation on ASQA’s fees and charges for 2018–19 took place from 1 August to 3 September 2017. For more information on this consultation process, see section 5—Stakeholder engagement.

ASQA recovers costs by imposing fees and charges on providers for various tasks ASQA performs as part of regulating the VET sector. ASQA receives budget appropriations from the Australian Government, and cost recovery revenue is returned to the Australian Government’s Consolidated Revenue Fund to offset budget funding

ASQA’s collection of fees and charges 

ASQA’s authority to impose fees is provided in section 232 of the NVR Act.

ASQA’s authority to impose charges is provided in sections 7–12 of the National Vocational Education and Training Regulator (Charges) Act 2012 (the Charges Act).

ASQA mainly imposes and collects fees and charges on three key groups:

  • Registered Training Organisations (RTOs)

  • Commonwealth Register of Institutions and Courses for Overseas Students (CRICOS) providers—including those that deliver English Language Intensive Courses for Overseas Students (ELICOS)

  • VET accredited course owners.

 

ASQA’s business activities 

ASQA is required to support all its business activities and operations under the full recovery model. The business activities and operations include: 

 ASQA’s partial cost recovery model 

ASQA currently receives an annual budget appropriation for operating and capital activities from the Australian Government and returns cost recovery revenue to the Consolidated Revenue Fund to offset their budget funding. The cost of some of ASQA’s regulatory activity is partially recovered through fees and charges. Some of ASQA’s regulatory activity is funded by ASQA’s annual budget appropriation.  

Implications: 

Let’s now look into how the proposed changes are going to affect your training organisation or its operations. 

A revised fees and charges model came into effect from 6 July 2018: 

  • reduce many fees and charges from the current rates, reflecting efficiencies realised through ASQA’s upgraded business systems and improved processes

  • provide cost reductions for providers that demonstrate high levels of compliance with their regulatory obligations , including the requirements of the VET Quality Framework

  • only impose assessment fees in certain cases (for example, when a registered training organisation seeks to renew its registration, charges for the additional cost of assessment will only be imposed on those providers that require an audit)

  • align with ASQA’s risk-based approach to regulation, so that providers that require a greater level of regulatory attention and oversight are more likely to pay higher costs for their regulation.

 

Changes to fees and charges for RTOs include:

  • decreases in initial, renewal and change-of-scope application lodgement fees

  • a shift from assessments of all applications (with costs shared across all providers) to an approach where costs are charged at the point of audit (meaning that for renewal and change- of-scope applications, charges for the additional cost of assessment will only be imposed on those providers that require an audit).

 

CRICOS changes include:

  • decreases in initial and renewal application lodgement fees

  • a decrease in the change-of-scope application fee. Course accreditation changes include:

  • replacing the single application fee with a lodgement fee and an assessment fee (so that ASQA’s initial costs are recovered, and applicants whose applications are of insufficient quality to proceed to the assessment stage are only charged for the cost of lodgement)

  • replacing the single amendment fee with different fees for ‘minor’ and ‘major’ amendments, which results in a lower cost to providers who make minor amendments.

 

Annual registration changes include:

  • replacing the annual fee with an annual registration charge to ensure consistency with the Australian Government Charging Framework (noting the amount and structure is unchanged, and that there will be no financial impact on providers, course owners or ASQA due to this change).

 

Averaging the application lodgement fee for initial, assessment, renewal and change-of-scope provides simplicity, consistency and efficiency.

Does this mean all providers will pay more? 

ASQA‘s answer to this question is “not necessarily”.  The proposed fees and charges represent a full review of associated costs, taking into account the impact of streamlining of some processes and all relevant data. 

Calculation of fees and charges takes into account the principle that the cost of dealing with non-compliance should not be borne by compliant providers. 

ASQA fees and charges are designed to limit financial impact on providers and course owners while ensuring the quality of providers entering and operating in the industry.

ASQA’s fees and charges for 2018–19 are designed to support ASQA’s risk-based regulatory approach, incentivise provider compliance, and minimise the administrative and financial burden on providers that provide quality outcomes to students.

The fees and charges apply to all ASQA-regulated providers and course owners.

What is most important for you to understand 

Stay compliant. The cost of non-compliance is a lot more than you spending time and energy to stay compliant with the operations of your organisation. Organise an independent audit from experienced compliance consultants to look into your operations, processes and practices. Improve where you can, fill gaps and make sure you are following all regulatory guidelines and legislative instruments at all times. 

There is always help available for your RTO.  

If you unsure or not confident with your understanding of the regulatory processes, ask for help!  Having professional advice can be an invaluable resource to your RTO. Utilising the experiences of a seasoned professional who is dealing with the regulatory bodies can give you access to a wealth of information for your RTO.  Having the right professional help can actually save you money, time and stress. Contact us at www.caqa.com.au to see how we can help your RTO.

What could be other implications? 

  1. How will compliant and non-compliant RTOs be identified in the current unclear and completely ambiguous regulatory environment and system? 

  2. How will transparency be maintained through the Cost-Recovery Implementation Statements (CRIS)? 

 

Most importantly, 

  1. How will the Government and regulatory bodies ensure that compliant RTOs are not penalised for the actions of non-compliant RTOs?  

  2. Will there be higher course fees than the already expensive course fees to Australian and International students? 

 

Reference: 

Fees and charges | Australian Skills Quality Authority. (2019). Retrieved 28 September 2019, from https://www.asqa.gov.au/about/fees-and-charges

How will ASQA move from its current practices?

Pic: Courtesy @edissuesaus 

Note: The pic includes the famous saying of Ex-Chief Commissioner, Australian Skills Quality Authority in the Independent Tertiary Education Conference, Itec 2019 that held on 21-23 August 2019 at Marriott Surfers Paradise, for more information, please refer https://itec19.com.au/program/program/  

Yes, you heard it right. The chief commissioner of Australian Skills Quality Authority (ASQA) has resigned from his post after Senator the Hon Michaelia Cash, Minister for Employment, Skills, Small and Family Business and the Hon Steve Irons MP, Assistant Minister for Vocational Education, Training and Apprenticeships and all other Federal, State and Territory skills ministers decided to work together through COAG on a national approach to implement the key recommendations of the Braithwaite and Joyce Reviews.  

The industry wholeheartedly has welcomed the change. 

We are sharing some of the posts from social media: 

“The reforms set out by Michaelia Cash for the #VocationalEducation and #Training system will strengthen the work of independent providers and ensure quality outcomes for students. The change at ASQA is an important step in this journey.” 

“Awesome news but long overdue” 

“A change is finally coming to the RTO landscape. The question we must ask ourselves is will it be to our benefit or will it be worse than what we have now? Will ASQA finally treat us in the manner they should with proper respect and will they clean it up and remove the old guard and bring in better management?” 

“Now there is a parliamentary heat on it – he’s getting out of the kitchen cause its getting hot”

“We can’t make one person responsible for the whole organisation’s failure. More should go, it’s their culture not the system” 

“ASQA should be abolished. I have never come across such a corrupt Government body in my over 22 years in the public and private sector.”

“He’s never gonna dance again, guilty feet have got no rhythm..”

“ASQA is going on a brand new TV show called “I’m a regulator, get me out of here!”?” 

“The whole culture is toxic.  That is why they have a high staff turnover.”

“The big news in several areas, hopefully, ASQA to move towards an ‘Educative direction’ would be a huge advancement in the VET sector, obviously, Mark Patterson is not in agreement with the two VET reports and any new changes on the table, education and regulation go hand in hand for quality, continuous improvement and compliance…I hope this new era will be a win-win for all RTOs”

“It was much needed. I believe all commissioners, General Manager and other managers must go.” 

“It’s time for ASQA to go! 

Whilst I am a great proponent of a national regulator, ASQA are a dictatorship which must be stopped! NARA were a great system

And even the state based system were better (really did I say that) QLd DET with all its faults performed 1000% better than ASQA 

Also ASQA charge like wounded bulls ( I used to pay $800 a year to DET QLD now it’s $8000 a year to ASQA )

Someone has to support the highly paid cohort at the dictatorship”

“Having just gone through the fiasco of an AAT matter against ASQA (and winning!) I can endorse all of your comments and would go further. ASQA has almost destroyed educational training innovation in Australia and set us behind the rest of the Western World by 20 years. My RTO and a previous one have been involved since regulated training started here. It is a shambles and a disgrace. It is so bad now that since I have now started my own ASQA legal consultancy business (as a lawyer with lengthy RTO experience) for those wishing to battle ASQA.” 

“ I’ve been a security trainer for the past ten years on and off seasonally when I want to teach. I’ve never seen such a backward system and training information that is outdated and non effective in today’s security industry. Some of the information, I have not seen since the 80’s. The material is not current and made up of people that falsely believe they are qualified security people, but in reality from another planet.”

“It’s time for ASQA to go! 

Whilst I am a great proponent of a national regulator, ASQA are a dictatorship which must be stopped! NARA were a great system

And even the state based system were better (really did I say that) QLd DET with all its faults performed 1000% better than ASQA 

Also ASQA charge like wounded bulls ( I used to pay $800 a year to DET QLD now it’s $8000 a year to ASQA )

Someone has to support the highly paid cohort at the dictatorship”

“That’s wrong on so many levels. It’s not a behaviour expected from a regulator. “ 

Moving from unclear guidelines and protocols and transitioning to a quality framework 

When the audit guidelines are completely subjective and not objective, auditors are free to twist them, turn them and use them any way they want to. This is one of the many problems in the VET sector. 

There is a very famous story, where one (currently employed) auditor made another auditor’s RTO  non-compliant. Auditors are hired to follow the guidelines. If they are trained to find and provide quality audit findings and outcomes, how come there are such a difference in judgements that one cannot keep their organisation compliant and the other cannot properly follow the compliance guidelines.  Was this a case of an auditor not able to maintain a complaint RTO or an auditor not being able to audit correctly? How is the regulatory body expecting people working in the sector with no audit backgrounds to meet compliance and regulatory requirements?

No two auditors reach the same conclusions. As part of our resource writing arm, CAQA Resources, we have involved a number of auditors and our experience is that the feedback from them is most ot the time contradictory.  It takes substantial time and effort, therefore, to produce a final copy of a document that meets the requirements of most auditors and industry experts and where they reluctantly sign off to say it is compliant.

All audit guidelines should be written in a very clear, easy to understand and implement, and audit format. There should be no room for subjective measurements to determine the effectiveness and suitability of practices, policies and procedures.  The subjective language of the regulatory standards is the biggest threat to a nationally consistent audit approach and quality management system (QMS) auditors. The regulatory framework should be based on practical experiences and objectives. It should, in reality, be focused on the three main domains: 

  1. “Industry-centred” i.e. according to the needs and requirements of the industry to ensure Australia leads the vocational education and training throughout the world. 

  2.  “Student-centric” i.e. the student should be the focus from pre-enrolment to course completion. 

  3. “Quality-based” i.e. based upon continuously improving the standards of education, student-support, trainers, facilities, resources, equipment, infrastructure 

All audits should be recorded 

The stories and rumours that are circulating in the industry are not good for the Australian Skills Quality Authority (ASQA) and for the training and education industry. These stories and rumours can only stop if all audits are being recorded.

Who audits the auditors? 

We have raised our concerns around this in a separate topic in this newsletter. 

What the industry wants to see 

We would like to see a regulatory body that: 

  1. Provides training and education: The regulatory body MUST provide very clear expectations and guidelines regarding what is expected from the training organisations for each and every standard and clause. No ambiguity, no double meaning, using simple English language structure and templates. 

  2. Promotes Australian Education Worldwide: We need a regulator that helps training organisations promote the Australian brand and values worldwide. 

  3. Encourages technology, innovation and education through different delivery modes: Address the white elephant in the room. Regulatory practices should not be a barrier to using or encouraging technology and stop us from reaching out to the learners. This practice should be abolished immediately and the focus should be on how we can be world leaders in terms of the development of training packages and practices that promote technology, innovation and education through a variety of delivery modes. 

  4. Encourages continuous improvement: No one is perfect, no organisation is perfect, seeking perfection from any training organisation is setting up incorrect standards and expectations. The organisations, on the other hand, should be encouraged to regularly review their system and practices and evolve through experience, professional development and knowledge. Continuous improvement must be recorded for future audits and regulatory activities. 

  5. Does not penalise administrivia: ASQA or any other regulatory body should not and MUST NOT penalise any organisation based on minor administrative mistakes. 

  6. Quality organisations should be appreciated and encouraged: Appreciation and acknowledgement are few factors that drive the training organisations. Good organisations must be acknowledged to set up the standards for the quality, examples and case studies should be discussed to encourage and promote quality, 

  7. No TAFE or RTO favouritism: A regulatory body must follow their guidelines and protocols, they must not behave or act against the regulatory guidelines at any time. We believe TAFE and RTOs – are both critical for Australia’s economy, industry and students. 

  8. Criminal and unscrupulous practices must be clearly outlined and should be handled by the Australian Federal Police or other regulatory bodies: if auditors, training staff or any other stakeholders have any concerns regarding unscrupulous providers and their practices, they should be reported to the appropriate regulatory body or police and the responsible people should be brought to justice.

  9. No more updates to Certificate IV in Training and Assessment: The minimum requirement for getting into training and assessment in the VET sector should be replaced with a continuing professional development (CPD) policy. The CPD points should be focused on vocational education and training knowledge (foundation), competency-based practices such as validation and moderation, assessment writing, designing and development and technical, professional or workplace skills or practices. 

  10. Experience and knowledge to get into the training and education industry and fit and proper person requirements: This should be one of the main criteria to focus on in the revised regulatory standards to ensure the right people enter into the sector and industry and there are no or minimum threats to the rebuilding of the reputation of Australia’s education and training system.

Note: We highly encourage involving experienced VET gurus, such as John Price and other highly qualified and experienced RTO consultants and auditors in the review process. 

RTO experiences with ASQA from the front line-Part 2

We are continuing to share the RTO experiences from the front line with the current regulatory body of vocational education and training, Australian Skills Quality Authority (ASQA).

1. Completely unjust and untrue grounds used by Australian Skills Quality Authority (ASQA) for RTO rejection   

2. No exit meeting with the RTO, no information regarding where an organisation is compliant or non-compliant, no investigation of complaint and no one to hear the injustice that happened to the RTOs.

3. Completely unprofessional behaviour from the regulatory body with contradictory statements and malicious conduct throughout 

4. Allegations and unfounded claims without any truth 

5. You can be either compliant or non-compliant; not compliant and then in the next submission or hearing non-compliant 

6. Where is consistency in the regulatory practice? 

7. ASQA and its officers indulged in completely unprofessional and unethical practices 

8. ASQA auditors not following their own legislative and regulatory guidelines and requirements. 

9. No clarity or setting up expectations and ever changing the goal-posts 

10. Preparing and circulating completely bogus maps with highly confidential details to public and other RTOs to “destroy” Australian businesses and individuals 

Do you have any information that you would like us to share? Send them to info@caqa.com.au.

A potential audit of the Australian Skills Quality Authority by the Australian National Audit Office (ANAO)

The Australian National Audit Office is the national auditor for the Parliament of Australia and the Government of Australia. It reports directly to the Australian Parliament via the Speaker of the House of Representatives and the President of the Senate. 

ANAO has scheduled a potential “performance audit” of Australian Skills Quality Authority (ASQA) for its 2019-2020 regulatory activities. For more information, please refer to https://www.anao.gov.au/work/performance-audit/australian-skills-quality-authority 

This audit would examine the effectiveness of the Australian Skills Quality Authority’s (ASQA’s) operations. ASQA is the national regulator for Australia’s vocational education and training (VET) sector. It provides regulatory oversight for the VET sector in all states and territories except Western Australia and Victoria, where its remit is limited to courses taught nationally from registered training organisations in these jurisdictions. In 2018–19, ASQA’s budget was $54 million.

All training organisations are encouraged to contact ANAO through their “contact us” page if you would like to submit any information regarding Australian Skills Quality Authority or its officers.  
ANAO Contact us page is available through the following link; https://www.anao.gov.au/about/contact 

VET ministers announce changes to the Australian Skills Quality Authority

 

Sharing the most recent announcement from the Senator the Hon Michaelia Cash, Minister for Employment, Skills, Small and Family Business and The Hon Steve Irons MP, Assistant Minister for Vocational Education, Training and Apprenticeships.

The Australian Government today announced reforms to the agency responsible for regulating the vocational education and training sector,  the Australian Skills Quality Authority (ASQA).

Minister for Employment, Skills, Small and Family Business, Senator the Hon Michaelia Cash, said the reforms respond to key recommendations of the Braithwaite and Joyce Reviews, including supporting ASQA to expand its scope to adopt a more educative approach to lift quality in the delivery of vocational education and training (VET). 

“Improving the quality of VET is a priority of the Australian Government, and this includes ensuring the sector’s regulatory environment is reasonable, transparent and effective,” Minister Cash said.

Assistant Minister for Vocational Education, Training and Apprenticeships, Steve Irons MP, said the Government has set a strong direction for the future of VET.

“With appropriate regulatory reforms, we can deliver a vocational education sector that provides workforce skills and relevant up-to-date qualifications that are well-matched to the evolving opportunities of Australia’s modern economy.”

As the national regulator for Australia’s VET sector, ASQA regulates training providers to ensure they meet nationally approved quality standards.

“I am keen to ensure that training organisations are well placed to understand their requirements and that the regulator has the right tools and information to regulate them effectively,” Minister Cash said.

“As part of these changes Mark Paterson AO, the Chief Commissioner of ASQA, has decided the proposed shift in direction for ASQA provides an appropriate time for him to step down and pass responsibility for managing the next phase of ASQA’s evolution to others,” Minister Cash said.

“I would like to thank Mark for the leadership he has provided to ASQA since January 2017, including managing the removal of a large number of poor quality training providers that arose as a result of past practices and the VET FEE-HELP debacle.”
ASQA Commissioner Saxon Rice will act in the role of Chief Commissioner as of 7 October 2019.

Reference: https://ministers.employment.gov.au/cash/ministers-announce-changes-australian-skills-quality-authority 
 

Unpacking ASQA audit reports and files (Part 1)

Let’s look into what is actually going on in the audits and ASQA practices. We are referring here a number of examples from the audits conducted and the matters discussed in the Administrative Appeals Tribunal by the Australian  Skills Quality Authority. 

1. ASQA Auditor considering online documents on a Google drive as “Student Portal” and “Learning Management System”, and using these links to pass on their professional judgement: 

 

2. How can a trainer/assessor who has been deemed 100% compliant in an audit of one RTO become non-compliant in the same week for another RTO? 

 

3. Auditors trying to change the “spiky profile” developed under Australian Core Skills Framework (ACSF) guidelines during the audit:

 

4. ASQA auditors making a training organisation non-compliant on marketing standards because they did not use “currency” when they were using the most current AQF code and AQF title for all qualifications.  

 

5. Auditors trying to add their preferences, choices and expectations completely outside the regulatory framework and guidelines in an audit: 

 

6. How something not provided to the auditors can be reviewed on the same evening? 

 

7. Finding non-compliance in the areas actually not non-compliant: 

 

8. Auditors asking something not part of any legislative or regulatory framework or guidelines: 

 

 

9. Refusing application of an RTO because ASQA could not identify a trainer exists or not within the organisation:

 

10. “Conflict of interest” anyone? 

 

The auditors and officers involved in making all these decisions are still part of the Australian Skills Quality Authority. Why did no one question the competence of these officers? Have they been provided with any professional development or much needed training?

Why is so much money wasted fighting these kinds of matters in the Administrative Appeals Tribunal? 

A number of critical questions coming from these kinds of audit reports are as follows: 

  1. How is the VET Regulator is currently encouraging or promoting confidence in their practices, ethics and values? 

  2. What kind of regulatory auditing is going on at present? 

Please note: The names and other relevant information has been blacked-out to maintain the privacy and confidentiality of the individuals. 

What has been your experience with the current regulators and legislative guidelines and instruments? Share your views with us via email info@caqa.com.au.